European Youth Forum

Thriving platform

Info

Find here more information about our work on a thriving platform.

Total paths:

20

Total activities:

70

Status:

  • Ongoing: 42
  • To be started: 22
  • Cancelled: 4
  • Done: 2

Overall progress:

3% done

Timeline activities

Undertake a review of its governance structures and practices, including reviewing guiding documents such as the Statutes and revise where needed, to ensure that they reflect the current needs of the organisation and ensure transparent and democratic decision-making, strengthening accountability towards Member Organisations and relevant external stakeholders.

Define the road map, components and outcomes of the governance review, including reflection on possible improvements of Council of Members meetings and General Assemblies.

Status: To be started

Period: July > December

Development of online working structure about the governance review

Status: To be started

Period: April > December

Audit and selection of a better system for modernising the Assembly Manager (taking into consideration the environmental impact and transparency matters)

Status: Ongoing

Period: April > December

Developing standard operating procedure (SOP) for the Board, on how to manage the Secretary General (communication, recruitment, evaluation)

Status: Ongoing

Period: April > December

Updating the Board governance handbook with guidelines on the roles and responsibilities of the Board members

Status: To be started

Period: April > December

Ensure effective and transparent communication towards our Member Organisations and partners and ensure that information about the decisions and work of the Youth Forum is accessible.

Ensure more strategic and efficient Board Meetings, ensure transparent communication of Board Meeting outcomes, and communications between Board and Secretariat, and ensure smooth organising the logistical aspects of Board meetings.

Status: Ongoing

Period: March > December

Organisation and follow-up of Board Meeting

Status: Ongoing

Period: January > December

Organisation and follow-up of the CBMA meetings, and provided support in the assessment of membership applications

Status: Ongoing

Period: January > December

Organisation and follow-up of Council of Members meeting and General Assembly

Status: Ongoing

Period: February > May, August > December

Explore new ways and formats in increasing the transparent communication towards our Member Organisations

Status: To be started

Period: July > December

Publish an informative article with membership services on the Youth Forum website

Status: To be started

Period: May > December

Development of the Progress Reports

Status: Ongoing

Period: February > April, July > November

Production of Annual Report 2019 which provides an overview of the work of the Youth Forum to the Membership and start the production of Annual Report 2020

Status: Ongoing

Period: January > December

Update the internal system for external representation to a more strategic and transparent one.

Status: Ongoing

Period: July > December

Optimisation of Youth Forum digital platforms

Status: Ongoing

Period: January > December

Assessment of new digital marketing formats

Status: To be started

Period: May > October

Development of a video series that will mainstream European politics for young people

Status: To be started

Period: June > November

Evaluation of the Communication Strategy 2018

Status: To be started

Period: June > December

Maintenance and development of the Youth Forum's website to optimise functionality and accessibility of content

Status: To be started

Period: May > December

Develop and implement a process to better measure our impact and use the information for continuous improvement.

NO ACTIVITIES PLANNED IN 2020

Status: To be started

Period:

Create spaces to promote the mutual learning of Member Organisations in efforts to become more diverse and inclusive in their structures and membership, reaching out to young people from all backgrounds.

Organisation of a panel at Yo!Fest to empower our Member Organisations by showcasing good social media practices (cancelled due to COVID 19).

Status: Cancelled

Period: March > June, August

Mainstream diversity and inclusion across all our work, and actively work towards enhancing accessibility and addressing internal barriers to being an inclusive and representative organisation and addressing barriers of participation for young people from all backgrounds.

Map mechanism for monitoring of diversity&inclusion on statutory meetings

Status: To be started

Period: July > December

Creating an inclusive and safe environment during all statutory meetings (Council of Members, General Assembly, 8 Board meetings, and 2 CBMA and FCC meetings), taking into consideration allergies, accessibility of venues, interpretation & language accessibility, Red Cross, implementation of the Code of Conduct

Status: Ongoing

Period: January > December

Equal accessibility assessment for Youth Forum activities

Status: Ongoing

Period: March > December

Ensure that our communications are accessible and reflect the voice of all young people in Europe and that our events are diverse, inclusive and accessible.

Update of our visual guidelines to make them more youthful and accessible to young people

Status: To be started

Period: August > October, December

Preparation of the 25th anniversary of the Youth Forum

Status: To be started

Period: September > December

Depending on the evaluation, further explore Youth Forum podcast as an alternative channel to increase visibility of the Youth Forum and make the topics it works on accessible to a wider audience

Status: To be started

Period: May, July > December

Build our capacity to monitor whether our work, policies and practices contribute to an inclusive organisation by building benchmarks and evaluation tools.

Tackeled with 'Equal accessibility assessment for Youth Forum activities'

Status: Ongoing

Period: March > December

Dedicate resources to increase the scope and diversity of youth organisations in the platform, and support integration of new Member or Associate organisations.

Publication of the Diversity&Inclusion Guidelines and workshop module.

Status: Done

Period: January > March

Implementation of the Growth pillar of the Membership Strategy: outreaching to new organisations, updating the list of emerging networks and prioritising five networks a year

Status: Ongoing

Period: January > December

Build strategic partnerships with relevant organisations to increase the positive impact we have on the lives of young people.

Create a Standard Operating Procedure for the Partnership Committee

Status: Ongoing

Period: March > December

Map the opportunity to organise one visibility event for potential new partners (private donors/foundations) (cancelled due to COVID 19).

Status: Cancelled

Period: May > December

Conduct introductory meetings with potential new partners (private donors /foundations) to present the work of the European Youth Forum

Status: Ongoing

Period: February > December

Map the opportunity to expand the Alumni Network and use it in a more strategical way

Status: Ongoing

Period: April > December

Strategic engagement with the next EU Trio Presidencies concerning setting of their work programmes and coverage of youth issues across policy areas

Status: Ongoing

Period: March > December

Engagement with the EP for the establishment of a youth interest group

Status: Ongoing

Period: March > December

Continue regular engagement in the work of the Statotory Bodies of the Youth Department of the Council of Europe

Status: Ongoing

Period: January > December

Organise a visit to the German Charimanship of the Committee of the Ministreis CoE along with the EU Presidency visit

Status: Ongoing

Period: April > May, August > September

Monitor the situation of young people’s access to rights in Europe, and continue strengthening research, evidence and rights-based policy proposals and coming up with concrete solutions for change.

NO ACTIVITIES PLANNED IN 2020

Status: To be started

Period:

Strengthen the quality of data collection and analysis on youth issues and support our Member Organisations in telling the stories of the movement to demonstrate and show our impact.

Development of the Youth Progress Index 2.0

Status: Ongoing

Period: January > December

Further roll out of the GRM (Fiscal Note)

Status: Ongoing

Period: January > December

Continue to act in line with our policies and principles and further improve the ways in which we do this and work towards ensuring a safe space for all our activities and work.

Do a desktop research and come up with set of recommendations on how to create a greener office

Status: To be started

Period: October > December

Provide counselling to the staff on professional and skills development

Status: Ongoing

Period: January > December

Invest in the well-being of volunteers and secretariat members, as well as develop concrete mechanisms and action plans to ensure this.

Annual prevention plan is compiled, the Global Prevention plan is reviewed

Status: Ongoing

Period: March > December

Conduct wellbeing assessment via BrightLink

Status: To be started

Period: March > April

Conduct an overtime analysis

Status: Done

Period: January > March

Invest in our organisational capacity in a targeted way and improve existing organisational practices that reflect our policies and principles, and seek best practices with Member Organisations and partners.

Finalisation and implementation of the Standard Operating Procedures for the Policy & Advocacy Department

Status: Ongoing

Period: March > December

Secure the resources, such as financial, personnel and skills, to enable the organisation to fully implement its strategic objectives, including diversifying funding sources, in agreement with our values.

HR Coordinator follows a training on collective intelligence tools and methodology (cancelled due to COVID 19).

Status: Cancelled

Period: January > December

Managing the recruitment processes (full-time, part-time, internship) in line with the Youth Forum’s policies on the access to rights of young people (fight against age-based, multiple discrimination, etc.), and ensuring that the recurring tasks are implemented in the highest quality (paid salaries in a timely manner, managing holidays/overtime, informing staff members about HR-related questions)

Status: Ongoing

Period: January > December

Ensure efficiency of on-going financial activities (defining analytical codes for 2020, preparation of budget 2021 and revision of budget 2020, monitoring the execution of the budget, ensuring timely payment of suppliers, preparation of financial reports, participation in audits, receipt of legal advice whenever deemed necessary, processing membership fees)

Status: Ongoing

Period: January > December

Report on financial activities internally and externally (based on funders’ requirements). Verifications that all required financial documents have been submitted before paying

Status: Ongoing

Period: January > December

Undertaking a series of audits, including the statutory audit (by a certified auditor - twice a year), EACEA grant audit (by a certified auditor - twice a year), as well as ad hoc audits (by any of the Youth Forum’s funders - by certified auditors)

Status: Ongoing

Period: January > December

Organise on-boarding for new employees to ensure their successful inclusion in the Youth Forum work environment

Status: Ongoing

Period: January > December

Create a material presenting the Youth Forum that will advance the organisation's fundraising efforts

Status: Ongoing

Period: February > December

Conduct a mapping exercise identifying and evaluating existing crowdfunding platforms

Status: To be started

Period: April > December

Ensure the timely submission of the following financial and narrative reporting, including 1 EACEA operating grant 2019 final report, 1 EACEA Operating grant 2020 mid-term report, 1 EACEA Operating grant 2021 application, 1 CoE structural grant 2019 final report, 1 CoE structural grant 2020 mid-term report, 1 CoE structural grant 2021 application, 1 CoE European Youth Work Convention final report, ad-hoc reporting obligation

Status: Ongoing

Period: January > December

Supporting fundraising efforts linked to activities implemented in other departments (e.g. Youth Progress Index, Euripean Youth Capital, etc.)

Status: Ongoing

Period: January > December

Ensuring the smooth management of the office including MundoJ and suppliers

Status: Ongoing

Period: January > December

Identifying and implementing necessary changes to comply with the new Belgian law on non-profit organisations, and Complying with Belgian law, including registering the new Secretary General

Status: To be started

Period: April > December

Ensure sustainability in our work, our events, and our statutory meetings, and start measuring our environmental impact.

Audit and selection of sustainable service providers (e.g. screening cities hosting a COMEM or GA for green hotels and green venues, ordering vegetarian meals, encouraging plastic free consumption, recycled materials like badges)

Status: Ongoing

Period: January > December

Develop methods to mainstream a sustainable development approach in all our work.

Develop a concept note for a sustainable development training, with a view of providing a long term training course (LTTC) starting from 2021

Status: To be started

Period: August > December

Upscale existing strategies and provide enhanced networking and coordination opportunities to our Member Organisations in order to strengthen their ownership of the platform, including in our joint advocacy efforts.

Development of a comprehensive 5 year strategy of the Youth Forum for engagement with the EU

Status: Ongoing

Period: May > December

Organise an institutions advocacy coordination meeting for members at COMEM I-2020

Status: Cancelled

Period: March > April, June

Frequent developmend and circulation of the Advocacy toolkit and related updates to members

Status: Ongoing

Period: March > December

Work in cooperation with Communications & Events Department to develop a campaign around the 75th anniversary of the UN.

Status: Ongoing

Period: February > December

Continue developing strategic and sustainable engagements with other regional youth platforms. Where relevant we will engage with them on advocacy processes and strengthen our Member Organisations’ understanding and involvement on a global level.

Engagement with the International Coordination Meeting of Youth Organisations (ICMYO)

Status: Ongoing

Period: February > December

Organise a follow-up meeting to the 2019 event on "Mobilising the global youth movement for youth rights", together with ICMYO and in cooperation with institutional partners and regional youth platforms (1% SOLIDARITY FUND)

Status: To be started

Period: June > December

Engagement and strenghten partnership with the regional youth paltforms

Status: Ongoing

Period: February > December

Advocate towards all relevant institutions for the implementation of rights-based approach in their policy-making. We will apply a rights-based approach in all our work, and build the capacity of our Member Organisations to do so in their work.

Deliver rights-based approach (RBA) training to the Board and Member Organisations (in the context of the 2020 YFJ Academy).

Status: Ongoing

Period: February > September

Develop a new concept note for the RBA training, with a view of providing a long term training course (LTTC) for multipliers starting from 2021.

Status: To be started

Period: June > December

Implementation plan

Good governance: Democratic – Transparent – Accountable

0%

Path 1 Last update: 09.07.2020

Undertake a review of its governance structures and practices, including reviewing guiding documents such as the Statutes and revise where needed, to ensure that they reflect the current needs of the organisation and ensure transparent and democratic decision-making, strengthening accountability towards Member Organisations and relevant external stakeholders.

0%

Path 2 Last update: 09.07.2020

Ensure effective and transparent communication towards our Member Organisations and partners and ensure that information about the decisions and work of the Youth Forum is accessible.

0%

Path 3 Last update: 02.04.2020

Develop and implement a process to better measure our impact and use the information for continuous improvement.

Diverse – Inclusive – Accessible

0%

Path 1 Last update: 09.07.2020

Create spaces to promote the mutual learning of Member Organisations in efforts to become more diverse and inclusive in their structures and membership, reaching out to young people from all backgrounds.

0%

Path 2 Last update: 16.04.2020

Mainstream diversity and inclusion across all our work, and actively work towards enhancing accessibility and addressing internal barriers to being an inclusive and representative organisation and addressing barriers of participation for young people from all backgrounds.

0%

Path 3 Last update: 16.04.2020

Ensure that our communications are accessible and reflect the voice of all young people in Europe and that our events are diverse, inclusive and accessible.

0%

Path 4 Last update: 16.04.2020

Build our capacity to monitor whether our work, policies and practices contribute to an inclusive organisation by building benchmarks and evaluation tools.

50%

Path 5 Last update: 16.04.2020

Dedicate resources to increase the scope and diversity of youth organisations in the platform, and support integration of new Member or Associate organisations.

Reference point on youth

0%

Path 1 Last update: 09.07.2020

Build strategic partnerships with relevant organisations to increase the positive impact we have on the lives of young people.

0%

Path 2 Last update: 03.04.2020

Monitor the situation of young people’s access to rights in Europe, and continue strengthening research, evidence and rights-based policy proposals and coming up with concrete solutions for change.

0%

Path 3 Last update: 16.04.2020

Strengthen the quality of data collection and analysis on youth issues and support our Member Organisations in telling the stories of the movement to demonstrate and show our impact.

Sustainability – Finances – Quality employer

0%

Path 1 Last update: 09.07.2020

Continue to act in line with our policies and principles and further improve the ways in which we do this and work towards ensuring a safe space for all our activities and work.

33%

Path 2 Last update: 16.04.2020

Invest in the well-being of volunteers and secretariat members, as well as develop concrete mechanisms and action plans to ensure this.

0%

Path 3 Last update: 16.04.2020

Invest in our organisational capacity in a targeted way and improve existing organisational practices that reflect our policies and principles, and seek best practices with Member Organisations and partners.

0%

Path 4 Last update: 09.07.2020

Secure the resources, such as financial, personnel and skills, to enable the organisation to fully implement its strategic objectives, including diversifying funding sources, in agreement with our values.

0%

Path 5 Last update: 16.04.2020

Ensure sustainability in our work, our events, and our statutory meetings, and start measuring our environmental impact.

0%

Path 6 Last update: 16.04.2020

Develop methods to mainstream a sustainable development approach in all our work.

A community of organisations

0%

Path 1 Last update: 16.04.2020

Upscale existing strategies and provide enhanced networking and coordination opportunities to our Member Organisations in order to strengthen their ownership of the platform, including in our joint advocacy efforts.

A regional platform

0%

Path 1 Last update: 15.04.2020

Continue developing strategic and sustainable engagements with other regional youth platforms. Where relevant we will engage with them on advocacy processes and strengthen our Member Organisations’ understanding and involvement on a global level.

Rights-based platform

0%

Path 1 Last update: 09.04.2020

Advocate towards all relevant institutions for the implementation of rights-based approach in their policy-making. We will apply a rights-based approach in all our work, and build the capacity of our Member Organisations to do so in their work.

What are we doing in 2020?

Welcome to the work of the European Youth Forum.

What can you do with this tool?

Thanks to this interactive tool you can follow the work of the European Youth Forum – the Implementation Plan – for 2020. The plan is based on the Strategic Plan 2020-2023. You can see what are our key activities this year, the progress under the different areas of action and the people involved from our Board and Secretariat.

The interactive tool is updated every 3 months.

Read more about the European Youth Forum here

COVID-19

Please note that as a result of the COVID-19 pandemic, some of our 2020 activities have unfortunately been cancelled or disrupted. We are currently in the process of updating this interactive tool to reflect these circumstances. Thank you for your understanding.